Invoicing routines

We endeavour to optimise the invoicing flows from our suppliers, not least in an environmental sense, and electronic invoices will soon become standard. We are phasing out paper invoices and would already like you to look into ways of sending out electronic invoices.

The following points refer to all suppliers who invoice a company or unit within the Vattenfall Group:

Paper invoices

Invoices sent to us must not only satisfy the legal requirements but also state the correct reference person and be addressed to the correct company or unit. The ordering number assigned to you when we place our order must be included on each invoice. Most of our companies and units process their invoices jointly. Use the link on the right to find lists of companies and units as well as the corporate unit to which they belong. Invoices sent to companies and units based in Sweden should be addressed as follows:

Name of company or unit
Corporate unit XXXX
SE-962 80 Jokkmokk
Sweden

Invoices sent to companies or units based in Denmark or the UK have the following address:

Name of company or unit
RU XXXX
SE-962 80 Jokkmokk
Sweden

Note that the above applies only to invoices and not to confirmation of orders, offers, contracts and delivery notes as well as other mail items.

E-invoices

Vattenfall will start to accept e-invoices in the course of autumn 2010. E-invoices cannot at present be sent to us, but we would be pleased to receive your interest on this matter via:
e-invoice@vattenfall.com

Incomplete invoices

Incomplete invoices will not be recorded in our system but returned to the supplier for correction.

Vattenfall regards all invoices as incomplete that lack a reference person or show an incorrect address. This also includes invoices on which reverse VAT is to be applied or on which the supplier’s VAT number is not shown on the invoice. For example, invoices showing reverse VAT liability for sales of services in the construction sector.